Paid Assessment Letter Generator
A unit is selling and the closing attorney wants a paid assessment letter by Friday. Fill in the account details and get a clean, signed-ready letter you can print or save as a PDF. Free, no sign-up, and everything stays in your browser.
Stop digging through spreadsheets for every sale
Stewardly keeps every unit's ledger current and assembles the whole closing package — paid-assessment letter, Illinois §22.1 disclosure, budget and insurance summary — straight from your books, ready to print for the title company (Pro plan — every free trial includes it). Free for 30 days, no credit card.
Try Stewardly free →Everything here runs in your browser — nothing you type is sent anywhere. This is a template, not legal advice: check the figures against your records and confirm any state-specific requirements with the closing attorney.
What a closing attorney needs from the board
When a unit sells, the buyer’s side wants proof that the seller’s account with the association is settled. That means three numbers you can stand behind: the date assessments are paid through, any unpaid balance (including late fees), and any special assessments — paid, outstanding, or approved but not yet billed. Get those right from your ledger, have an authorized officer sign, and note how long the figures are good for so nobody relies on a stale letter if the closing slips.
Sales also mean a new owner to welcome. See how to keep your association’s books current so these letters take minutes, not an evening of reconciling bank statements.
Frequently asked questions
What is a paid assessment letter?
It is a short statement from the association confirming the status of a unit’s assessment account before a sale closes: the current assessment, the date it is paid through, any unpaid balance or late fees, and any special assessments. The buyer’s attorney or title company uses it to make sure the seller’s balance is settled at closing, so the buyer does not inherit it.
Who signs it?
An officer or authorized agent of the association — typically the treasurer or president on a self-managed board, or the managing agent if you have one. Check your declaration and bylaws for who is authorized to issue statements on the association’s behalf.
Is a paid assessment letter the same as a resale certificate or estoppel letter?
They overlap. Many states require a broader disclosure package on resale — in Illinois, for example, Section 22.1 of the Condominium Property Act lists documents a seller must make available to a prospective buyer. The paid assessment letter covers the money part. Your closing attorney will tell you exactly which documents they need.
Can we charge a fee for it?
Many associations charge a reasonable fee for preparing resale documents, but the rules and caps vary by state and by your governing documents. Confirm before you invoice.
Is this tool really free?
Yes. It runs entirely in your browser — nothing you type is sent anywhere — and there is no sign-up. If you would rather not assemble the figures by hand on every sale, Stewardly builds the full resale packet — including this letter — straight from each unit’s live ledger as part of a free trial.
Every sale, one click
Stewardly tracks dues and special assessments for every unit, assembles the resale packet for the title company from the live ledger, and onboards the new owner when the sale closes — alongside your homeowner portal, documents and meetings. Flat-priced per community, 30-day free trial, no credit card.
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